callas pdfaPilot Server is the professional solution to validate and/or create PDF/A-files for businesses and government agencies of all types, as well as archives and libraries, that store and long-term maintain documents.

pdfaPilot Server

Your professional server solution to automatically create ISO standard compliant PDF/A files for long-term archiving.

callas pdfaPilot Server is the professional solution to validate and/or create PDF/A-files for businesses and government agencies of all types, as well as archives and libraries, that store and long-term maintain documents.

It turns all kinds of PDFs into ISO 19005-1 conform PDF/A documents: PDFs created in Office applications, interactive forms, invoices, construction drawings, technical documentation, presentations, newspapers, books, etc.

callas pdfaPilot Server automatically saves non-compliant PDF files as valid PDF/A documents. Its powerful hot folder-based operation allows unequalled automation, operation and integration.


New in pdfaPilot Server 3

  • PDF/A collections may now contain not just only other PDF/A files but arbitrary file formats like Word, Excel files or XML structures. These are new features of the standard part PDF/A-3. These are new features of the the standard part PDF/A-3. pdfaPilot 3 supports these new features.
  • Distributed processing; allows easy load-balancing between multiple pdfaPilot 3 Server instances in high-volume workflows.
  • Guaranteed PDF/A conversion; this automatically tries different conversion methods to create the best PDF/A file possible.
  • Integration with Microsoft SharePoint.
  • Support for running as a Windows service.
  • Improved conversion of form fields and annotations, object level metadata in PDF/A-2 and the possibility to remove incompatible signatures when converting to PDF/A-2.
  • An Enfocus Switch configurator to fit pdfaPilot 3 Server into a Switch workflow.

Key Features

How can pdfaPilot help you?

  • Checks PDFs for compliance to the PDF/A-1 standard (ISO 19005-1)
  • Converts PDF files to PDF/A-1 and implements all necessary corrections
  • Supports both PDF/A conformance levels (PDF/A-1b and PDF/A-1a)
  • Saves newer PDF versions as PDF 1.4 as specified by PDF/A-1


  • Extensive HTML reporting options
  • Machine-readable XML reports for optimal integration into automated workflows
  • Command line interface to enable smooth and flexible integration into broader workflow setups.
  • Embeds and/or substitutes missing fonts and handles missing glyphs


  • Optimises all colour data for compliance with the PDF/A-1 standard
  • Adjusts comments and form fields to the defaults required by the PDF/A-1 standard
  • Removes unwanted attributes such as layers or interactive content like movies
  • Makes image compression compliant with the PDF/A-1 standard
  • Creates PDF/A documents that are web optimised for easier access and viewing
  • Brings document metadata in line with PDF/A-1 requirements
  • Implements adjustments and corrections without loss of information
  • Delivers clear reports to document all test and correction procedures
  • Improves overall accessibility of PDF/A


  • Uses IPTC, XMP and other object related metadata and exports them in a configurable XML report
  • Automatically embeds your company specific metadata schemas for reliable preservation of metadata inside your PDF/A files


  • Is available in English, German, French, Italian, Spanish and Japanese language versionsConverts large volumes of PDF files into truly reliable PDF/A files with a minimum of human intervention.
  • Provides hot folder automation controlled through a graphical user interface for easy and immediate operation
  • Offers easy and flexible integration through its command-line interface
  • Reduces risk of data loss due to not being able to open or display existing documents in the same way in 10, 20 or 100 years from now.
  • Saves huge amounts of time by not only analysing, but also correcting and converting existing PDF files to PDF/A within seconds.


  • Offers high convenience for the user thanks to its intuitive user interface and setup with the touch of a few buttons.Delivers the broadest and proven quality assurance in converting regular PDF files into reliable PDF/A files. Mainly because it uses the same validation technology that callas also licenses to Adobe® for the Preflight function in its Acrobat® 9 Pro. It also passes widely recognised tests like the Isartor Test Suite.
  • Provides the industry’s most extensive analysis and validation of PDF files according to PDF/A (ISO standard 19005-1:2005), that goes clearly beyond standard Preflight checking. Through configurable checks in addition to PDF/A validation, pdfaPilot Server users can enforce documentation and archival policies.
  • Ensures compliance with regulatory requirements in terms of long-term archiving.

System Specification

  • Runs as an industrial strength server on Mac or Windows platforms
  • Windows 2000/XP/2003/Vista/7 or Mac OS X 10.4 or newer (Microsoft Office 2007 or newer needs to be installed for conversion of Microsoft Office documents to PDF/A)
  • Versions for Linux, Solaris and AIX available as callas pdfaPilot CLI



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