Key Features

  • Checks PDFs for compliance to the PDF/A-1 standard (ISO 19005-1)
  • Converts PDF files to PDF/A-1 and implements all necessary corrections
  • Supports both PDF/A conformance levels (PDF/A-1b and PDF/A-1a)
  • Embeds and/or substitutes missing fonts and handles missing glyphs
  • Optimizes all color data for compliance with the PDF/A-1 standard
  • Adjusts comments and form fields to the defaults required by the PDF/A-1 standard
  • Removes unwanted attributes such as layers or interactive content like movies
  • Makes image compression compliant with the PDF/A-1 standard
  • Creates PDF/A documents that are web optimized for easier access and viewing
  • Brings document metadata in line with PDF/A-1 requirements
  • Saves newer PDF versions as PDF 1.4 as specified by PDF/A-1
  • Implements adjustments and corrections without loss of information
  • Delivers clear reports to document all test and correction procedures
  • Improves overall accessibility of PDF/A
  • Is available in English, German, French, Italian, Spanish and Japanese language versions



System Specification

Runs as either a standalone application with all PDF-viewers or a plug-in inside Adobe® Acrobat® 8 Professional or 9 Pro.

Windows 2000/XP/2003/Vista/7 or Mac OS X 10.4 or newer.



pdfaPilot Desktop

Your professional tool to create ISO standard compliant PDF/A files for long-term archiving.

For businesses and government agencies, archives and libraries, that store and long-term maintain documents, callas pdfaPilot is the professional desktop tool to validate and/or create PDF/A-files.

It turns all kinds of PDFs into ISO 19005-1 conform PDF/A documents:

  • PDFs created in Office applications
  • interactive forms
  • invoices
  • construction drawings
  • technical documentation
  • presentations
  • newspapers
  • books


callas pdfaPilot is an easy-to-use, quick and reliable tool. Users can save non-compliant PDF files as valid PDF/A documents with the touch of a button. callas pdfaPilot uses the same validation technology as the Preflight function licensed by callas software to Adobe® for the Adobe® Acrobat® 9 Pro application.

New in pdfaPilot 3

  • PDF/A collections may now contain not just only other PDF/A files but arbitrary file formats like Word- orExcel-files or XML structures. These are new features of the the standard part PDF/A-3 which is going to be published beginning of 2012. pdfaPilot 3 will already support these new features.
  • Distributed processing; allows easy load-balancing between multiple pdfaPilot 3 Server instances in high-volume workflows.
  • Guaranteed PDF/A conversion; this automatically tries different conversion methods to create the best PDF/A file possible.
  • Integration with Microsoft SharePoint.
  • Support for running as a Windows service.
  • Improved conversion of form fields and annotations, object level metadata in PDF/A-2 and the possibility to remove incompatible signatures when converting to PDF/A-2.
  • An Enfocus Switch configurator to fit pdfaPilot 3 Server into a Switch workflow.